Clayko Group Company Blog Clayko Group offers an opinion on current hot topics in the world of Sharepoint Document Management. http://clayko.com.au/Blog_News_and_Events/Company_Blog.aspx http://backend.userland.com/rss A Review on 'Paperwork Puts the Pinch on Global Productivity' <div style="text-align: justify;">October 12th&nbsp;2012<br /> </div> <p class="MsoNormal" style="text-align: justify;"><span style="font-size: 10pt; line-height: 115%; font-family: arial,sans-serif;"> <br /> The other day I came across an article in The Australian by Fran Foo titled “Paperwork puts the Pinch on Global Productivity” 2<sup>nd</sup> Oct, 2012.&nbsp; Foo reports on IDC’s latest global survey results looking at the whole of life span of document management including – creating, reviewing, collaborating and approving documents.<br /> <br /> IDC’s study showed that the average company of 1,000 employees wastes $19m per annum in lost productivity.&nbsp; That’s $19,000 per person, per year of which approximately $9,000 is spent searching for and recreating lost documents, and $10,000 is spent in poor&nbsp;business process such as document approvals.<br /> <br /> At Clayko our average <a href="http://www.clayko.com.au/Products_and_Services/Solutions/Document_Management.aspx" title="Document Management solution">Document Management solution</a> based on Microsoft SharePoint is delivered at a cost of around $500,000.&nbsp; Through these solutions we aim to increase productivity by making documents easily&nbsp;searchable, and through the automation of business processes.&nbsp; So according to this latest study, a spend on a productivity solution can potentially increase productivity by up to $19m per annum.&nbsp; This means it is possible to generate a ROI within 1 month – unbelievable!<br /> <br /> Based on this, you would think business would be falling over themselves to implement this kind of solution.&nbsp; Unfortunately, this is not the case.&nbsp; So I thought I would put forth my hypothesis as to why this may be, and for decision making management and/or executives, the report card isn’t great.<br /> <br /> From my experience, the reason why a company would take on a productivity solution is to achieve maximum resource utilisation.&nbsp; That is, to have your staff working at 100% capacity in the most efficient way possible. By undertaking a productivity solution, you do so to achieve 1 of 2 outcomes<br /> </span><span style="font-size: 10pt; line-height: 115%; font-family: arial,sans-serif;"><br /> 1. Allow your existing workforce to output more work as you have effectively decreased resource utilisation and this needs to be increased to 100%</span><span style="font-size: 10pt; text-indent: -18pt; white-space: pre; font-family: arial,sans-serif;" class="Apple-tab-span"> </span><span style="font-size: 10pt; text-indent: -18pt; white-space: pre; font-family: arial,sans-serif;" class="Apple-tab-span"> </span><span style="font-size: 10pt; text-indent: -18pt; font-family: arial,sans-serif;">again<br /> </span><span style="font-size: 10pt; line-height: 115%; font-family: arial,sans-serif;"><br /> 2. Get the same amount of work performed by fewer staff.&nbsp; There is no use having all your staff working at (say) 70% utilisation.&nbsp; Decrease your </span><span style="font-size: 10pt; text-indent: -18pt; white-space: pre; font-family: arial,sans-serif;" class="Apple-tab-span"> </span><span style="font-size: 10pt; text-indent: -18pt; font-family: arial,sans-serif;">workforce so fewer staff are working at 100%.<br /> </span><span style="font-size: 10pt; text-indent: -18pt; font-family: arial,sans-serif;"><br /> <span style="line-height: 115%;">So what this points to is that a decision to enhance productivity has to be made in conjunction with a decision to either increase revenue through more sales, or to reduce your workforce whilst keeping your workload the same.&nbsp; This is where I call on management/exec’s.&nbsp; If your management/exec’s aren’t willing to plan for increased sales and work throughput, or if they’re not willing to make staff redundant, then your productivity initiative equates to keeping the same staffing, performing the same work, with your business generating the same revenue; but now you’ve just spent extra dollars for which you’ve got no plan or intention to recover.<br /> </span></span><span style="font-size: 10pt; line-height: 115%; text-indent: -24px;"><br /> <span style="font-family: arial,sans-serif;">My feeling (from experience) is that for the majority of management/executives, the truth of what has to occur is too much to deal with. Management/Exec’s know that if they have no intentions on reducing staff or increasing sales, then a productivity initiative equates to no more than a spend of money for no reason.&nbsp; For this reason, productivity projects are easily fobbed off.&nbsp;<br /> <br /> I know the decision to make staff redundant is difficult. Likewise, it is difficult to just increase sales. But when you look at the potential ROI, aren't these the type of decisions that <a href="Document Management solution" title="Document Management">management</a> and executives are paid to make?</span></span></p> <p style="text-align: justify;"></p> http://clayko.com.au/Blog_News_and_Events/Company_Blog/12-10-12/A_Review_on_Paperwork_Puts_the_Pinch_on_Global_Productivity.aspx Clayko Group http://clayko.com.au/Blog_News_and_Events/Company_Blog/12-10-12/A_Review_on_Paperwork_Puts_the_Pinch_on_Global_Productivity.aspx 1c144e6f-bc88-4724-ac2b-7b8c26bb90ec Fri, 12 Oct 2012 01:09:58 GMT KnowledgeLake Unify <p style="line-height: normal; margin: 0cm 0cm 10pt; background: none repeat scroll 0% 0% white; text-align: justify;"><span style="font-size: 9pt; color: #000000;">Clayko proudly supports KnowledgeLake, a solution provider of document imaging and capture technologies for Microsoft. KnowledgeLake has been selected as a finalist for The Best of TechEd (BOTE) North America Award in the SharePoint Administration category for KnowledgeLake Unify, which provides <a href="Microsoft SharePoint" title="SharePoint Perth">SharePoint</a> integration for any business application. The finalists of each product category are evaluated based on their strategic importance, competitive advantage, and value to customers. </span></p> <p style="line-height: normal; margin: 0cm 0cm 10pt; background: none repeat scroll 0% 0% white; text-align: justify;"><span style="font-size: 9pt; color: #000000;">KnowledgeLake Unify is a recent addition to their ECM product suite, and will serve customers with a new technology that will dramatically increase end-user productivity. Unify surfaces SharePoint content to business applications, such as Microsoft Dynamics, to enable users to search, reference and archive documents within SharePoint, without leaving familiar business applications. </span></p> <p style="line-height: normal; margin: 0cm 0cm 10pt; background: none repeat scroll 0% 0% white; text-align: justify;"><span style="font-size: 9pt; color: #000000;">About KnowledgeLake - KnowledgeLake develops document imaging related products and solutions for <a href="http://www.clayko.com.au/Products_and_Services/Products/Microsoft_SharePoint.aspx" title="Microsoft SharePoint Perth">Microsoft SharePoint</a>. KnowledgeLake extends the ECM capabilities of SharePoint, enabling businesses to reduce mailing costs, streamline operations, and achieve regulatory compliance using familiar Microsoft products that most businesses already own and use. KnowledgeLake solutions are deployed globally in thousands of organizations. </span></p> <p style="line-height: normal; margin: 0cm 0cm 10pt; background: none repeat scroll 0% 0% white; text-align: justify;"><span style="font-size: 9pt; color: #000000;">For full article visit: <a href="http://www.digitaljournal.com/pr/748042">http://www.digitaljournal.com/pr/748042</a> </span></p> <p style="line-height: normal; margin: 0cm 0cm 0pt; background: none repeat scroll 0% 0% white; text-align: justify;">&nbsp;</p> http://clayko.com.au/Blog_News_and_Events/Company_Blog/12-06-12/KnowledgeLake_Unify.aspx Clayko Group http://clayko.com.au/Blog_News_and_Events/Company_Blog/12-06-12/KnowledgeLake_Unify.aspx 52c58622-c9ec-468d-9256-91ac2b69e287 Tue, 12 Jun 2012 07:10:58 GMT KnowledgeLake's Imaging for SharePoint 4.3 <span style="font-size: 10pt;"> <p class="Default" style="margin: 0cm 0cm 0pt;"><span style="font-size: 10pt;">KnowledgeLake have just released Imaging for SharePoint 4.3. The main issues that have been addressed are improved performance and customer issues. Users of <a href="http://www.clayko.com.au/Products_and_Services/Products/Microsoft_SharePoint.aspx" title="SharePoint">SharePoint</a> Workflow have additionally been provided with better visibility into tasks, tighter integration between their workflow task and associated document. </span></p> <p class="Default" style="margin: 0cm 0cm 0pt;">&nbsp;</p> <p class="Default" style="margin: 0cm 0cm 0pt;"><strong><span style="font-size: 10pt; color: #00788a;">New Features include:</span></strong></p> <p class="Default" style="margin: 0cm 0cm 0pt;">&nbsp;</p> <p class="Default" style="margin: 0cm 0cm 0pt;"><strong><span style="font-size: 10pt; color: #00788a;">General Features </span></strong></p> <p class="Default" style="margin: 0cm 0cm 0pt 36pt;"><span style="font-size: 10pt;"><span><span style="font-family: calibri;">-</span><span style="line-height: normal; font-variant: normal; font-style: normal; font-size: 7pt; font-weight: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-size: 10pt;">Added KnowledgeLake Imaging Workflow Extensions. </span></p> <p class="Default" style="margin: 0cm 0cm 0pt;">&nbsp;</p> <p class="Default" style="margin: 0cm 0cm 0pt;"><strong><span style="font-size: 10pt; color: #00788a;">KnowledgeLake Workflow Extensions Features </span></strong></p> <p class="Default" style="margin: 0cm 0cm 0pt 36pt;"><span style="font-size: 10pt;"><span><span style="font-family: calibri;">-</span><span style="line-height: normal; font-variant: normal; font-style: normal; font-size: 7pt; font-weight: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-size: 10pt;">New KnowledgeLake Workflow Extensions site collection feature adds KnowledgeLake Workflow Template and KnowledgeLake Workflow Inbox. <strong></strong></span></p> <p class="Default" style="margin: 0cm 0cm 0pt 36pt;"><strong></strong></p> <p class="Default" style="margin: 0cm 0cm 0pt 36pt;"><span style="font-size: 10pt;"><span><span style="font-family: calibri;">-</span><span style="line-height: normal; font-variant: normal; font-style: normal; font-size: 7pt; font-weight: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-size: 10pt;">Added the KnowledgeLake Task Workflow Template to the SharePoint workflow templates. The KnowledgeLake Task Workflow template is a task-driven workflow process for <a href="http://www.clayko.com.au/Products_and_Services/Solutions/Document_Management.aspx" title="document management">document management</a>. It is designed to allow users to perform tasks like data collection and verification from within SharePoint. <strong></strong></span></p> <p class="Default" style="margin: 0cm 0cm 0pt;"><strong></strong></p> <p class="Default" style="margin: 0cm 0cm 0pt 36pt;"><span style="font-size: 10pt;"><span><span style="font-family: calibri;">-</span><span style="line-height: normal; font-variant: normal; font-style: normal; font-size: 7pt; font-weight: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-size: 10pt;">Added the KnowledgeLake Workflow Inbox. This web part allows users to view their workflow tasks in a convenient, filterable interface from directly within SharePoint. <strong></strong></span></p> <p class="Default" style="margin: 0cm 0cm 0pt;">&nbsp;</p> <p class="Default" style="margin: 0cm 0cm 0pt;"><strong><span style="font-size: 10pt; color: #00788a;">KnowledgeLake View Features </span></strong></p> <p class="Default" style="margin: 0cm 0cm 7.5pt 36pt;"><span style="font-size: 10pt;"><span><span style="font-family: calibri;">-</span><span style="line-height: normal; font-variant: normal; font-style: normal; font-size: 7pt; font-weight: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-size: 10pt;">Added a Next Task button to the collaboration tab. To immediately begin work on the next task, click the Next Task button. </span></p> <p class="Default" style="margin: 0cm 0cm 7.5pt 36pt;"><span style="font-size: 10pt;"><span><span style="font-family: calibri;">-</span><span style="line-height: normal; font-variant: normal; font-style: normal; font-size: 7pt; font-weight: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-size: 10pt;">&nbsp;Added a Push Mode button to the collaboration tab. To automatically open the next task each time the user completes the current task, click Push Mode. </span></p> <p class="Default" style="margin: 0cm 0cm 7.5pt 36pt;"><span style="font-size: 10pt;"><span><span style="font-family: calibri;">-</span><span style="line-height: normal; font-variant: normal; font-style: normal; font-size: 7pt; font-weight: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-size: 10pt;">Added the KnowledgeLake Workflow Form panel. This panel allows users to complete their KnowledgeLake Task Workflow tasks from within KnowledgeLake View. </span></p> <p class="Default" style="margin: 0cm 0cm 7.5pt 18pt;">For more information about KnowledgeLake and its product offerings, <a title="Click here" href="http://www.knowledgelake.com/Pages/sharepoint-document-management.aspx">click here</a>. </p> </span> <p class="Default" style="margin: 0cm 0cm 7.5pt 18pt;">&nbsp;</p> http://clayko.com.au/Blog_News_and_Events/Company_Blog/12-03-21/KnowledgeLake_s_Imaging_for_SharePoint_4_3.aspx Clayko Group http://clayko.com.au/Blog_News_and_Events/Company_Blog/12-03-21/KnowledgeLake_s_Imaging_for_SharePoint_4_3.aspx e45f9c49-f859-4a61-bc20-b7fef9ba2c78 Wed, 21 Mar 2012 03:31:12 GMT KnowledgeLake Connect with SharePoint <p>Clayko is a proud supporter of one of KnowledgeLake's superior solutions, Connect enables users to use Microsoft applications to upload&nbsp;data easily and directly to <a href="http://www.clayko.com.au/Products_and_Services/Products/Microsoft_SharePoint.aspx" title="SharePoint Perth">SharePoint</a> using the correct&nbsp;metadata.&nbsp;&nbsp;Watch the video below for a live demonstration....</p> <p>&nbsp;</p> <p>&nbsp;<embed width="420" height="315" allowscriptaccess="always" allowfullscreen="true" src="http://www.youtube-nocookie.com/v/GJLTT1DA6vI?version=3&amp;hl=en_US&amp;rel=0" type="application/x-shockwave-flash"></embed></p> <p>&nbsp;</p> <p>In the next couple of weeks the Clayko Group will be sharing with you demonstrations on the various KnowledgeLake applications that work with SharePoint so keep a look out! </p> <p>&nbsp;</p> <p>&nbsp;</p> http://clayko.com.au/Blog_News_and_Events/Company_Blog/12-02-28/KnowledgeLake_Connect_with_SharePoint.aspx Clayko Group http://clayko.com.au/Blog_News_and_Events/Company_Blog/12-02-28/KnowledgeLake_Connect_with_SharePoint.aspx d64a78ae-4bc3-4a06-aedb-7487550eded8 Tue, 28 Feb 2012 04:31:19 GMT KnowledgeLake Capture 4.9 and Office 365 <p style="line-height: normal; margin: 0cm 0cm 10pt;"><span style="font-size: 10pt;">KnowledgeLake recently announced the release of KnowledgeLake Capture 4.9 with support for Office 365.&nbsp; </span><span style="font-size: 10pt;">KnowledgeLake Capture enables end users to scan and index documents, then store them in the appropriate SharePoint repository in TIFF, PDF or XPS file format.&nbsp; </span></p> <p style="line-height: normal; margin: 0cm 0cm 10pt;"><span style="font-size: 10pt;">Capture 4.9 is the first version of this market leading solution to offer compatibility with Microsoft’s Cloud computing platform, Office 365.&nbsp; This means KnowledgeLake can now be leveraged by companies who want to gain the benefits of cloud computing, such as low cost and high availability, with the assurance of enterprise grade document management digitization capabilities, an area that was once reserved only for large organisations.</span></p> <p style="line-height: normal; margin: 0cm 0cm 10pt;"><span style="font-size: 10pt;">KnowledgeLake Capture now joins KnowledgeLake Connect as an Office 365 ready application.&nbsp; </span><span style="font-size: 10pt;">For more information on Microsoft Office 365, <a title="Click here" href="http://bit.ly/w3im6t">please refer here</a>.</span></p> <p style="line-height: normal; margin: 0cm 0cm 10pt;"><span style="font-size: 10pt;">Following is an excerpt on configuring Capture 4.9 for Office 365 from Jeff Borghoff, a Sr. Technical Architect at KnowledgeLake and a CDIA+, SharePoint 2010 MCTS/MCITP and an AIIM SharePoint Practitioner &amp; Specialist.&nbsp; For the full article,&nbsp;<a title="Click here" href="http://bit.ly/wK5lgV">please refer here</a>. </span></p> <p style="line-height: normal; margin: 0cm 0cm 10pt;"><span style="font-size: 10pt;"></span><span style="font-size: 10pt;">This post will explore the ease of set up of a Capture 4.9 profile for Office 365, which is a brand new feature of the previous versions of Capture. A wizard makes the whole profile making process easy, and a profile is identified by a unique Profile Name. </span></p> <p style="line-height: normal; margin: 0cm 0cm 10pt;"><span style="font-size: 10pt;"><img alt="" width="498" height="401" src="http://clayko.com.au/Libraries/Product_Logos/knowledgelake1_1.sflb.ashx" style="width: 469px; height: 363px;" /></span></p> <p><a href="http://blog.knowledgelake.com/wp-content/uploads/2012/02/image8.png"></a></p> <p><span style="font-size: 10pt;">You’re given the opportunity to enable Image Enhancement, Barcode Detection and OCR functionality for the profile you’re creating.&nbsp; These setting can be change later if desired.</span></p> <p><span style="font-size: 10pt;"><img alt="" width="531" height="428" src="http://clayko.com.au/Libraries/Product_Logos/knowledgelake2_1.sflb.ashx" style="width: 474px; height: 408px;" /></span></p> <p><a href="http://blog.knowledgelake.com/wp-content/uploads/2012/02/image9.png"></a></p> <p><span style="font-size: 10pt;">The primary purpose of KnowledgeLake Capture is to get your hard copy paper in to digital media and ingested in to SharePoint.&nbsp; In this example I’ve selected my network attached scanner.&nbsp; Capture will work with any TWAIN or ISIS driver.&nbsp; You can also setup the Capture profile for File Import if no scanning hardware is available.</span></p> <p><span style="font-size: 10pt;"><img alt="" width="493" height="409" src="http://clayko.com.au/Libraries/Product_Logos/knowledgelake3_1.sflb.ashx" style="width: 474px; height: 424px;" /></span></p> <p><a href="http://blog.knowledgelake.com/wp-content/uploads/2012/02/image10.png"></a></p> <p><span style="font-size: 10pt;">A great feature of KnowledgeLake Capture 4.9 is that there are some intentional similarities between configuring Capture and Connect for Office 365.&nbsp; The Site URL is my Office 365 TeamSite sub web, Claims is the Credential Type and my User Name is again as it appears in the User Management console of the Admin site of my Office 365.&nbsp; Again, as with Connect there will be no Domain&nbsp;required nor a ADFS URL.</span></p> <p><span style="font-size: 10pt;"></span><span style="font-size: 10pt;"><img alt="" width="490" height="407" src="http://clayko.com.au/Libraries/Product_Logos/knowledgelake4_2.sflb.ashx" style="width: 473px; height: 421px;" /></span></p> <p><a href="http://blog.knowledgelake.com/wp-content/uploads/2012/02/image11.png"></a></p> <p><span style="font-size: 10pt;">After you’ve validated your credentials you’ll see in fact that Capture recognizes my Office 365 Team Site as a SharePoint 2010 site, it is after all.</span></p> <p><span style="font-size: 10pt;"><img alt="" width="492" height="404" src="http://clayko.com.au/Libraries/Product_Logos/knowledgelake5_1.sflb.ashx" style="width: 477px; height: 419px;" /></span></p> <p><a href="http://blog.knowledgelake.com/wp-content/uploads/2012/02/image12.png"></a></p> <p><span style="font-size: 10pt;">You’ll select the site to want to work with.&nbsp; There could be many sites (sub webs) in the site collections to select from.&nbsp; In this example there is only one to select.</span></p> <p><span style="font-size: 10pt;"><img alt="" width="494" height="406" src="http://clayko.com.au/Libraries/Product_Logos/knowledgelake6_2.sflb.ashx" style="width: 474px; height: 423px;" /></span></p> <p><a href="http://blog.knowledgelake.com/wp-content/uploads/2012/02/image13.png"></a></p> <p><span style="font-size: 10pt;">You’ll select save documents to a Microsoft SharePoint site and allow for Auto Foldering, a technique created by KnowledgeLake to mitigate the limitation of objects in folders inherent to SharePoint.</span></p> <p><span style="font-size: 10pt;"><img alt="" width="493" height="402" src="http://clayko.com.au/Libraries/Product_Logos/knowledgelake7_1.sflb.ashx" style="width: 470px; height: 407px;" /></span></p> <p><a href="http://blog.knowledgelake.com/wp-content/uploads/2012/02/image14.png"></a></p> <p><span style="font-size: 10pt;">Capture supports several output file types, I’ve selected Searchable PDF/A for this example.</span></p> <p><span style="font-size: 10pt;"><img alt="" width="492" height="397" src="http://clayko.com.au/Libraries/Product_Logos/knowledgelake8_1.sflb.ashx" style="width: 470px; height: 411px;" /></span></p> <p><a href="http://blog.knowledgelake.com/wp-content/uploads/2012/02/image15.png"></a></p> <p><span style="font-size: 10pt;">Setup is complete.&nbsp; Select the Finish button and on to scanning.&nbsp; It’s important to point out that all the settings selected during the Wizard can be changed in the Options of Capture from the main menu.</span></p> <p><span style="font-size: 10pt;"><img alt="" width="492" height="402" src="http://clayko.com.au/Libraries/Product_Logos/knowledgelake9_1.sflb.ashx" style="width: 466px; height: 413px;" /></span></p> <p><a href="http://blog.knowledgelake.com/wp-content/uploads/2012/02/image16.png"></a></p> <p><span style="font-size: 10pt;">The first time a profile is used you’re prompted to select a default release to Content Type.</span></p> <p><span style="font-size: 10pt;"><img alt="" width="496" height="481" src="http://clayko.com.au/Libraries/Product_Logos/knowledgelake10_1.sflb.ashx" style="width: 466px; height: 499px;" /></span></p> <p><a href="http://blog.knowledgelake.com/wp-content/uploads/2012/02/image17.png"></a></p> <p><span style="font-size: 10pt;">I’ve scanned my two page document.&nbsp; Because I’m using my KnowledgeLake Reserve columns my Capture Index panel prefills with lots of juicy metadata.&nbsp; I select the Accept button and release my batch.</span></p> <p><span style="font-size: 10pt;"><img alt="" width="502" height="364" src="http://clayko.com.au/Libraries/Product_Logos/knowledgelake11_1.sflb.ashx" style="width: 463px; height: 374px;" /></span></p> <p><a href="http://blog.knowledgelake.com/wp-content/uploads/2012/02/image18.png"></a></p> <p><span style="font-size: 10pt;">A few seconds later my document is in my Capture document library in my Office 365 Team Site, indexed and ready to search and retrieve.</span></p> <p><span style="font-size: 10pt;"><img alt="" width="492" height="260" src="http://clayko.com.au/Libraries/Product_Logos/knowledgelake12_1.sflb.ashx" style="width: 467px; height: 248px;" /></span></p> <p><span style="font-size: 10pt;"></span></p> <p><span style="font-size: 10pt;"><img alt="" width="496" height="244" src="http://clayko.com.au/Libraries/Product_Logos/knowledgelake13_1.sflb.ashx" style="width: 467px; height: 229px;" /></span></p> <p><span style="font-size: 10pt;"></span></p> <p><a href="http://blog.knowledgelake.com/wp-content/uploads/2012/02/image19.png"></a></p> <p><a href="http://blog.knowledgelake.com/wp-content/uploads/2012/02/image20.png"></a></p> <p style="margin: 0cm 0cm 10pt;">&nbsp;</p> <p><span style="font-size: 10pt;">If you would like more information on KnowledgeLake or Office 365 <a title="Click here" href="www.clayko.com.au/Sales_and_Contact.aspx">please contact us</a>.</span></p> <p><span style="font-size: 10pt;">Author: Natascha Dunwell</span></p> http://clayko.com.au/Blog_News_and_Events/Company_Blog/12-02-21/KnowledgeLake_Capture_4_9_and_Office_365.aspx Clayko Group http://clayko.com.au/Blog_News_and_Events/Company_Blog/12-02-21/KnowledgeLake_Capture_4_9_and_Office_365.aspx 98d886ca-46cc-4bd0-bea2-e77cf47ae17d Tue, 21 Feb 2012 06:28:30 GMT Full Chapter on Building a Scalable ECM Architecture with SharePoint 2010 <p><span style="font-size: 10pt;">From our partner KnowledgeLake, comes the following..</span></p> <p><span style="font-size: 10pt;">"FREE KNOWLEDGE WEDNESDAY. KnowledgeLake is providing a full chapter excerpt from the recent book – SharePoint Server 2010, Enterprise Content Management. This chapter focuses on building storage architecture, scaling the SharePoint topology and tuning your SharePoint performance. It’s an amazing chapter from an amazing book so download it now: <a href="http://bit.ly/tXfeTc">http://bit.ly/tXfeTc</a> KnowledgeLake will also share a chapter on Records Management. Follow KnowledgeLake on Twitter or Facebook for more info. The complete book (which is written by a team of SharePoint experts) is available on Amazon now - <a href="http://t.co/5Vy1oF2c">http://t.co/5Vy1oF2c</a>" </span></p> http://clayko.com.au/Blog_News_and_Events/Company_Blog/11-11-17/Full_Chapter_on_Building_a_Scalable_ECM_Architecture_with_SharePoint_2010.aspx Clayko Group http://clayko.com.au/Blog_News_and_Events/Company_Blog/11-11-17/Full_Chapter_on_Building_a_Scalable_ECM_Architecture_with_SharePoint_2010.aspx 4bf75df8-b26a-4e60-bd35-c6374005ce9f Thu, 17 Nov 2011 00:54:03 GMT First Look at KnowledgeLake Imaging 4.2 for SharePoint <div class="contentWrapper"> <div><span>The <span>KnowledgeLake</span> product suite continues to make a huge impact on the <span>SharePoint</span> – Enterprise Content Management (ECM) Market with the upcoming release of Imaging 4.2, targeting October of this year.  This upcoming release is expected to have game-changing new features and enhancements, as well as SDK extensibility that SharePoint developers will buzz about.  In the 7 years that I have worked for KnowledgeLake, <span>I’ve</span> never been as excited about an Imaging software launch as I am for 4.2 and I expect our current customers to feel the same.  This is the first public “sneak peek” of Imaging 4.2 and I am happy to share a few awesome features that will be in this next version.</span></div> <div><span></span></div> <h2 cufid="1"><cufon class="cufon cufon-vml" style="width: 91px; height: 22px;" alt="In-Viewer " /><cufoncanvas style="height: 22px; top: 0px; left: -1px;" />In-Viewer <cufontext />Keyword <cufontext />Searching <cufontext />&amp; <cufontext />Editing <cufontext />for <cufontext />PDF<cvml:shape coordsize="1000,1000"></cvml:shape></h2> <div><span>KnowledgeLake already provides a loaded </span><a href="http://www.knowledgelake.com/products/Pages/Document-Imaging-for-SharePoint.aspx">browser-based document viewer</a> <span>for SharePoint, but it just got better.  Keyword / phrase searching for PDF documents is now provided within the viewer, which includes highlighting, relevance ranking and sorting.  Also – when a textual based search is launched from the KnowledgeLake Search Web Part, the value is passed into the viewer; executing the In-Viewer searching immediately after opening the document.  The user can quickly see the document keyword search results in a relevance ranked order.</span></div> <div><span></span></div> <div><a href="http://blog.knowledgelake.com/2011/08/a-first-look-at-knowledgelake-imaging-4-2-for-sharepoint-2010/klinviewersearch/" rel="attachment wp-att-603"></a><a href="http://blog.knowledgelake.com/2011/08/a-first-look-at-knowledgelake-imaging-4-2-for-sharepoint-2010/klinviewersearch/" rel="attachment wp-att-603"><img width="1089" height="820" class="aligncenter size-full wp-image-603" alt="KnowledgeLake Viewer In-Document Search" src="http://blog.knowledgelake.com/wp-content/uploads/2011/08/KLInViewerSearch.png" /></a></div> <div></div> <div>The KnowledgeLake Viewer also supports PDF document editing, similar to what would be offered when purchasing a license of Adobe Acrobat.  Previously the document could be annotated, stamped, highlighted, redacted, encrypted, book-marked and more.  Now, you can also manipulate page layout by uploading or scanning new pages directly from the viewer.  Pages can also be deleted, rotated, rearranged and replaced and easily saved as an entirely new file in the same location with the same properties.</div> <div></div> <div><a href="http://blog.knowledgelake.com/2011/08/a-first-look-at-knowledgelake-imaging-4-2-for-sharepoint-2010/klvieweredit/" rel="attachment wp-att-612"><img width="803" height="806" class="aligncenter size-full wp-image-612" alt="KnowledgeLake Document Editor" src="http://blog.knowledgelake.com/wp-content/uploads/2011/08/KLViewerEdit.png" /></a></div> <h2 cufid="2"><cufon class="cufon cufon-vml" style="width: 56px; height: 22px;" alt="Show " /><cufoncanvas style="height: 22px; top: 0px; left: -1px;" /><cufontext /></h2> <h2 cufid="2">Show <cufontext />Me <cufontext />More <cufontext />like <cufon class="cufon cufon-vml" style="width: 37px; height: 22px;" alt="This" /><cufoncanvas style="height: 22px; top: 0px; left: -1px;" />This<cvml:shape coordsize="1000,1000"></cvml:shape></h2> <div><span>Let’s say an employment application is being reviewed within the KnowledgeLake viewer for a potential new hire.  From this document, they want to find documents that correspond to this one; such as other applications or the applicant’s resume.  With one button, then end user is now empowered with this functionality.  A “Related Documents” search quickly returns corresponding documents that can be sorted and filtered to find optimal results.  An administrator can even enhance this feature through configuration. For instance, an admin can specify that the documents with the Content Type of </span><strong>Application</strong> are linked to the <strong>Resume</strong> Content Type by the column of <strong>SSN</strong><span>.  The Administrator can also configure an expected document count that should be returned to serve as a document checklist; a <span>workflow</span> if you will.  The end user just clicks a button to see targeted matches return quickly.</span></div> <div><span></span></div> <div><a href="http://blog.knowledgelake.com/2011/08/a-first-look-at-knowledgelake-imaging-4-2-for-sharepoint-2010/klviewerlinkeddocs/" rel="attachment wp-att-611"><img width="1015" height="757" class="aligncenter size-full wp-image-611" alt="KnowledgeLake Linked Documents Behavior" src="http://blog.knowledgelake.com/wp-content/uploads/2011/08/KLViewerLinkedDocs.png" /></a></div> <h2 cufid="3"><span cufid="4"><cufon class="cufon cufon-vml" style="width: 66px; height: 22px;" alt="Export " /><cufoncanvas style="height: 22px; top: 0px; left: -1px;" /><cufontext /></span></h2> <h2 cufid="3"><span cufid="4">Export <cufontext />a <cufontext />Collection <cufontext />of <cufontext />Documents <cufontext />from <cufontext />SharePoint<cvml:shape coordsize="1000,1000"></cvml:shape></span></h2> <div><span>Many SharePoint users have been waiting for a simplified export utility.  KnowledgeLake Imaging</span><br /> <span>enables authenticated users to execute a search query and export all documents, or a selection of documents from SharePoint to an Administrator configured File Share.  A law firm may need to find all documents associated with a particular case.  They use the Search Center to execute a query which returns the desired documents.  They can then export the set of the documents to a File Share and burn or copy the exported set of documents with the CSV file to external media.  As an added bonus, the CSV file includes a hyperlink for each document that points to the documents relative path within the export folder.  Open this file with Microsoft Excel and you can find the desired file with <span>metadata</span> and open it using this hyperlink. With more than 60 new features coming with this release of KnowledgeLake Imaging 4.2, I’m sure there is something here for everyone!  Check back in soon or just subscribe to this feed for more updates on what’s coming this fall.</span></div> <div><span></span></div> <div>Floyd Bell</div> <div>Director of Product Management</div> <div><span>KnowledgeLake, Inc.</span></div> </div> <div class="sharingWidget" style="padding-left: 25px; float: left;"><span class="st_facebook" st_processed="yes" st_title="A First Look at KnowledgeLake Imaging 4.2 for SharePoint 2010" st_url="http://blog.knowledgelake.com/2011/08/a-first-look-at-knowledgelake-imaging-4-2-for-sharepoint-2010/"></span><span class="st_twitter" st_processed="yes" st_title="A First Look at KnowledgeLake Imaging 4.2 for SharePoint 2010" st_url="http://blog.knowledgelake.com/2011/08/a-first-look-at-knowledgelake-imaging-4-2-for-sharepoint-2010/"></span><span class="st_linkedin" st_processed="yes" st_title="A First Look at KnowledgeLake Imaging 4.2 for SharePoint 2010" st_url="http://blog.knowledgelake.com/2011/08/a-first-look-at-knowledgelake-imaging-4-2-for-sharepoint-2010/"></span><span class="st_email" st_processed="yes" st_title="A First Look at KnowledgeLake Imaging 4.2 for SharePoint 2010" st_url="http://blog.knowledgelake.com/2011/08/a-first-look-at-knowledgelake-imaging-4-2-for-sharepoint-2010/"></span><span class="st_sharethis" st_processed="yes" st_title="A First Look at KnowledgeLake Imaging 4.2 for SharePoint 2010" st_url="http://blog.knowledgelake.com/2011/08/a-first-look-at-knowledgelake-imaging-4-2-for-sharepoint-2010/"></span></div> http://clayko.com.au/Blog_News_and_Events/Company_Blog/11-08-24/First_Look_at_KnowledgeLake_Imaging_4_2_for_SharePoint.aspx Clayko Group http://clayko.com.au/Blog_News_and_Events/Company_Blog/11-08-24/First_Look_at_KnowledgeLake_Imaging_4_2_for_SharePoint.aspx ef89799a-9728-4e3b-955d-d81591569976 Wed, 24 Aug 2011 00:45:04 GMT Office 365 Launches <p>Office 365 launches.&nbsp; Here's the official press conference.&nbsp; </p> <p>Will get the pricing up here soon with an explanation of how it all works.</p> <p>I think this is giving a lot businesses a reality check.&nbsp; Tought it was all fancy tricks being able to work anywhere, anytime.&nbsp; Mobile computing is here now.&nbsp; Want to work on a tablet and not be constrained to the office.&nbsp; This is it!</p> <p>&nbsp;</p> <iframe width="640" scrolling="no" height="360" frameborder="0" src="http://www.microsoft.com:80/presspass/silverlightApps/videoplayer3/standalone.aspx?contentID=365LaunchKeynote&amp;src=/presspass/presskits/office/online/channel.xml"></iframe> http://clayko.com.au/Blog_News_and_Events/Company_Blog/11-06-29/Office_365_Launches.aspx Clayko Group http://clayko.com.au/Blog_News_and_Events/Company_Blog/11-06-29/Office_365_Launches.aspx 8f99724c-04b7-4457-8b92-c6633abf41de Wed, 29 Jun 2011 15:08:57 GMT Cloud Computing: Risk or Opportunity? <p><em>As mentioned in <a href="http://www.clayko.com.au/blog_news_and_events/company_blog/11-03-21/What_is_Cloud_Computing.aspx" title="What is Cloud Computing? post on Clayko blog">an earlier post on cloud computing</a>, Clayko GM Sheryl Frame was a guest speaker on the panel at <a href="http://ieee-wise.debii.curtin.edu.au/index.php/panel-session/25.html" title="link to the IEEE-WISE conference description of cloud computing panel">The Women in Technology Interactive Panel Workshop</a> which was hosted by IEEE-WISE. This post is taken from her presentation. </em></p> <p></p> <h2>Cloud Computing: It's just the internet</h2> <p>Cloud Computing topped <a href="http://www.gartner.com/it/page.jsp?id=1454221" title="Gartner press release announcing To 10 Strategic Technologies for 2010">Gartner’s Top 10 Strategic Technology for 2010</a> with world-wide revenue expected to reach $68.3 billion (USD) in 2010, an increase of 16.6 over 2009. To respond to Gartner’s comment, it is important to have a common understanding of what is meant by “Cloud Computing”. The term “cloud” is a metaphor for the Internet. </p> <p><img src="http://clayko.com.au/Libraries/Product_Images/Cloud_IEEE-WISE.sflb.ashx" alt="Graphic view of the software 'cloud'" /></p> <p style="text-align: justify; ">So our fundamental concept of Cloud Computing is the processing and related data in an unspecified or unknown place.   And we’re all familiar with such services as SaaS etc., but how many of us use them?</p> <p style="text-align: justify; ">We would wager that most people in this room are in fact users of Cloud Computing. Personally, we’ve all probably used at least one, if not all, of the following:</p> <ul> <li>Gmail</li> <li>Hotmail</li> <li>Facebook</li> <li>LinkedIn</li> <li>DropBox</li> </ul> <span style="line-height: 18px; ">But when it comes to the uptake of “Cloud Computing” in business circles, the trend is slower than anticipated.</span><br /> <p></p> <h2>Cloud Computing: Who should be using it?</h2> <p>Essentially, any business larger than one employee needs to store its data in a location and run its business applications, including services like email.  They need back-ups but don’t always have the skills or the know-how and cost of infrastructure will always play a part in setting up such a system.</p> <p>With Cloud Computing, you instead rent space and capacity in a provider’s data centre and connect over the Internet.  Much like a mobile phone, it becomes a commodity or a “pay as you go” model.</p> <h2>Security concerns with the Cloud</h2> <p>Uppermost in everyone’s mind is the question of Security.</p> <ul> <li>Where is my data being held?</li> <li>Who has access to it?</li> <li>How long will it be retained?</li> </ul> <p>Business has to keep records for 7 years or more, so this is a real concern.  So too is the location of the data, and the fact that should there be any dispute, one is governed by the jurisdiction in which the data is housed. Yet users of services like DropBox, a free repository in most instances, would never ask these questions.  In fact, most users don’t know that DropBox is run by S3 and indirectly by Amazon.</p> <h2>Are security concerns a red herring?</h2> <p>In our view security is a red herring. Fear of change is a much bigger factor.  How much more secure is data housed in a Microsoft or Google environment than data sitting in a local and sometimes unprotected server?</p> <p>To quote Peter Moon who recently published an article stating “Everybody loves security, but few are willing to suffer the inconvenience it requires”.  Think of USB keys – who wants to remember yet another password? It is much simpler to plug the key into the slot and see all the files.”</p> <p>We read of the nationwide panic as it became known that Vodafone’s security had been breached and customer data was vulnerable.  Vodafone run an in-house system, and <a href="http://www.abc.net.au/news/stories/2011/01/09/3109168.htm" title="Vodafone says security breach a 'one-off' article from ABC News">investigations found the breach was attributable to a member of staff giving out a password</a>, not a system failure.</p> <h2>Usability a major driver</h2> <p>One major driver is of course usability. If it is simple (and seemingly free) then people will try the service and more importantly pass on the message within their social networks. Look at the statistics below:</p> <p>—  Radio -       38 years to reach an audience of 50 million </p> <p>—  TV     -       13 years to reach an audience of 50 million </p> <p>—  iPod          -  6 years to reach an audience of 50 million </p> <p>—  Facebook -  3 years to reach an audience of 50 million </p> <p>—  Farmville  - &lt; 1year to reach an audience of 50 million </p> <p>*Source: <a href="http://www.scitech.org.au/" title="website for SciTech science and technology museum">Scitech</a>- based on company annual reports and Neilson research papers </p> <p> </p> <h2>Conclusion</h2> <p>Cloud Computing is here and has a strong upside in becoming the preferred option for many businesses.  Even though <strong>new technology is perceived as a</strong> <strong>risk,</strong> the reality is <strong>the Cloud is a new delivery model not new technology</strong>. </p> <p>Concern still lingers about who can access the data, where it will reside, and the retention of records. <strong>As an industry, we haven't even addressed how to get off the cloud. </strong></p> <p>The reality is it takes catalysts to precipitate change. One catalyst we have already encountered is the iPhone and Ipad phenomenon – we are now so used to getting information at the click of a button that we want everything delivered that way.</p> <p>We've been faced with incredible examples of how insecure our natural environment against forces of nature - floods, fires, earthquakes, tsunami - putting perspective to Microsoft, Google and the other leading Cloud providers. With all their infrastructure and security, delivered to you via the Cloud, it's an attractive option.</p> <h2>Cloud Computing for Small Business</h2> <p>If you would like more information about moving your small business to the cloud, please <a href="http://clayko.com.au/Contact_Us.aspx" title="Contact details for Clayko's Perth and Sydney offices">contact Clayko</a> for more information about our <a href="Item not found: [Sitefinity]f5f403cb-2471-43a9-9f08-9c80c2ebb502" title="Microsoft Online Services, BPOS, Office 365">BPOS offering</a>.</p> <p><em>Sheryl Frame will be speaking on a panel discussion about Cloud Computing with IBM, Deloitte, Australian Computer Society and Women in Technology, WA (WITWA) at the end of June. For more information, <a href="http://www.witwa.org.au/witwa-events/event-calendar/witwa-and-acs-w-present-cloud-computing-a-panel/view/2011-06-30" title="Cloud Computing: A Panel event from WITWA and the ACS-W">visit the event details </a>at the WITWA website. </em></p> <p style="text-align: justify; "></p> <p></p> http://clayko.com.au/Blog_News_and_Events/Company_Blog/11-05-16/Cloud_Computing_Risk_or_Opportunity.aspx Clayko Group http://clayko.com.au/Blog_News_and_Events/Company_Blog/11-05-16/Cloud_Computing_Risk_or_Opportunity.aspx 7f99d8ca-16d3-408c-a1e7-b4c1f28278a4 Sun, 15 May 2011 22:27:23 GMT Let SharePoint Manage Your BLOB Storage <p>Are you struggling with BLOB? We recently received an inquiry from a reader asking what remote BLOB storage was.  <strong>BLOB stands for Binary Large Objects. </strong>According to <a href="http://blogs.technet.com" title="blog at Microsoft Technet">Microsoft Technet</a>,  data elements having either of the following characteristics:</p> <ul style="list-style-type: disc; "> <li style="margin-bottom: 12pt; ">Unstructured data that has no schema (such as a piece of encrypted data).</li> <li>A large amount of binary data (many megabytes or gigabytes) that has a very simple schema, such as image files, streaming video or sound clips. </li> </ul> <a href="http://www.flickr.com/photos/pauldineen/4529213297/" title="blue by MelvinSchlubman, on Flickr"><img src="http://farm5.static.flickr.com/4025/4529213297_e59381de12_m.jpg" width="240" height="180" alt="blue" /></a> <h2 style="margin-top: 0cm; "></h2> <h2 style="margin-top: 0cm; ">Large data elements = sluggish system</h2> <p> SQL Server stores BLOB data in its databases by default. As the BLOB data increases in size (remember it consists of large data elements) file space and server resources tend to become consumed resulting in a sluggish system. The data would then be removed and placed into a separate file using a third-party provider or the users would have to invest in external storage solutions.</p> <h2 style="margin-top: 0cm; ">Remote BLOB Storage to the rescue</h2> <p>SharePoint 2010 has a Remote Blob Storage (RBS) functionality that allows documents to be placed into the databases file system instead of the database itself. SharePoint 2010 supports the FILESTREAM provider which is available through the SQL Server Remote BLOB Store installation package from the Feature Pack for Microsoft SQL Server 2008. The information is then stored locally on the server.</p> <p>The <strong>benefits</strong> for remote storage are:</p> <ul> <li>Saving money</li> <li>Improved performance</li> <li>Improved manageability</li> <li>Compliance with regulatory bodies</li> </ul> <h2>More BLOB info</h2> <p>For a detailed look at the benefits to Remote Blob Storage and what considerations you need to make before implementing RBS, have a look at the excellent post by JerseyBob, <a href="http://blog.storagepoint.com/post/2011/01/13/SharePoint-Remote-BLOB-Storage-for-Non-Experts.aspx " title="blog post by Jersey Bob about remote BLOB storage">SharePoint Remote BLOB Storage for Non-Experts</a>. Even BLOB experts are bound to pick up a few tips in this meaty post at the StoragePoint Team Blog.   </p> <p>Don’t hesitate to <a href="http://clayko.com.au/Contact_Us.aspx" title="Contact details for Clayko's Sydney and Perth offices">contact Clayko</a> if you have any questions about BLOB or SharePoint, in general. We have a team of experienced SharePoint consultants.  </p> http://clayko.com.au/Blog_News_and_Events/Company_Blog/11-05-11/Let_SharePoint_Manage_Your_BLOB_Storage.aspx Clayko Group http://clayko.com.au/Blog_News_and_Events/Company_Blog/11-05-11/Let_SharePoint_Manage_Your_BLOB_Storage.aspx 06766870-cc76-4c12-b2fa-0ca37d7d24aa Tue, 10 May 2011 21:30:18 GMT Making Sure Your Documents are Saved to the Correct Location - SharePoint 2010 Drop-off Library <p style="margin: 0cm 0cm 10pt;"><span style="font-family: calibri;"><em>Author: Clayton Dorrington</em></span></p> <p style="margin: 0cm 0cm 10pt;"><span style="font-family: calibri;">“We want everyone to save to one location and automatically file their documents in the correct location”.&nbsp; This has to be one of the most common requests we hear from clients when addressing their document management requirements.</span></p> <p style="margin: 0cm 0cm 10pt;"><span style="font-family: calibri;">“Sure, no problems” is the response Clayko is now able to give customers, thanks to the SharePoint 2010 Drop-off Library and Content Organiser feature.</span></p> <h2 style="margin: 0cm 0cm 10pt;">What is a Drop-off Library?</h2> <span style="font-family: calibri;"> <p style="margin: 0cm 0cm 10pt;">The Drop-off Library is place where all documents are routed to before being sent to their final destination.&nbsp; When a new document is received, it checks what type of document it is, and depending on that, it invokes corresponding actions.</p> </span> <p style="margin: 0cm 0cm 10pt;">&nbsp;<span style="font-family: calibri;">Take for example a project based company.&nbsp; Each project has a basic work breakdown structure that is common across all projects.&nbsp; This includes certain documents, such as Drawings.&nbsp; So wouldn’t it be nice, if say an engineer working for that company across several projects, only had to upload their drawings to one location and have the drawings saved to the relevant project location.&nbsp; </span></p> <p style="margin: 0cm 0cm 10pt;"><span style="font-family: calibri;">This is exactly what the Drop-off Library enables.</span></p> <p style="margin: 0cm 0cm 10pt;"><span style="font-family: calibri;">The Drop-off Library is a part of the SharePoint Content Organiser feature new to 2010.&nbsp; As the name suggests, the Content Organiser is there to help you manage SharePoint content.&nbsp; In the Drop-off Library, your documents are organised by routing rules, thereby ensuring documents are sent to the correct locations based on information about that document.&nbsp; </span></p> <p style="margin: 0cm 0cm 10pt;"><span style="font-family: calibri;">Going back to our engineer example, when an engineer uploads a document, they will be asked which project the drawing relates to, and possibly several other pieces of information.&nbsp; Based on this, the document will be routed to the correct project and stored in the correct location in the work breakdown structure.</span></p> <p style="margin: 0cm 0cm 10pt;"><span style="font-family: calibri;">So now, there is no need for your staff to have to remember where they are meant to save their documents.&nbsp; No folder hierarchy or navigating to specific sites and document libraries (as the case was for SharePoint 2007).</span></p> <span style="font-family: calibri;"> <h2> <p style="margin: 0cm 0cm 10pt;">Planning the SharePoint 2010 Drop-off Library</p> </h2> <p style="margin: 0cm 0cm 10pt;">Drop-off Library sounds too easy to be true?&nbsp; Well the good news is that it really is that easy based on the proviso that your SharePoint environment has been correctly planned for. &nbsp;&nbsp;This means correctly architecting Sites, Libraries and most importantly, Content Types.&nbsp; Do this, and it’s a breeze.&nbsp; If you don’t know what a Content Type is, assistance is recommended.</p> </span> <p style="margin: 0cm 0cm 10pt;">&nbsp;</p> http://clayko.com.au/Blog_News_and_Events/Company_Blog/11-05-09/Making_Sure_Your_Documents_are_Saved_to_the_Correct_Location_-_SharePoint_2010_Drop-off_Library.aspx Clayko Group http://clayko.com.au/Blog_News_and_Events/Company_Blog/11-05-09/Making_Sure_Your_Documents_are_Saved_to_the_Correct_Location_-_SharePoint_2010_Drop-off_Library.aspx 8757cb79-c499-4464-98b9-05f9ba91f382 Mon, 09 May 2011 04:05:02 GMT Office 365 and SharePoint Online Apps Store <p style="margin: 0cm 0cm 10pt;"><span style="font-family: calibri;"><em>Author: Clayton Dorrington</em></span></p> <p style="margin: 0cm 0cm 10pt;"><span style="font-family: calibri;">Have you noticed the amount of applications that are now on the market for SharePoint?  Today, there are applications that extend SharePoint to meet nearly every possible business requirement you can think of.  Point in case, Clayko extends SharePoint with:</span></p> <p style="margin: 0cm 0cm 10pt;"><span style="font-family: calibri;"><strong><em>KnowledgeLake</em></strong> – Document imaging and capture to allow companies to scan and easily search and retrieve documents eg for Accounts Payable, Human Resources, Client Files etc..  More info here <a href="http://www.clayko.com.au/Products_and_Services/Products/Knowledgelake.aspx">http://www.clayko.com.au/Products_and_Services/Products/Knowledgelake.aspx</a></span></p> <p style="margin: 0cm 0cm 10pt;"><span style="font-family: calibri;"><strong><em>Organice</em></strong> – Engineering information management system enabling AEC companies to control project related documentation including CAD drawings.  More info here <a href="http://www.clayko.com.au/Products_and_Services/Products/Organice.aspx">http://www.clayko.com.au/Products_and_Services/Products/Organice.aspx</a></span></p> <p style="margin: 0cm 0cm 10pt;"><span style="font-family: calibri;">So it is no surprise that Microsoft have recently announced the creation of a marketplace for SharePoint Online compatible applications.  The creation of the Microsoft <em>"Apps Store" </em>(name pending due to a naming dispute with close friends Apple), will bring specific business solutions to SharePoint Online users, allowing businesses to easily extend SharePoint to meet specific challenges.</span></p> <p style="margin: 0cm 0cm 10pt;"><span style="font-family: calibri;">I think Steve Ballmer – Microsoft CEO – outlined SharePoint’s position in the market beautifully when he described SharePoint as the operating system for business.  So just as you have applications such as Word, Excel, Outlook, various photo and video editing software, Skype and other applications that you install on your PC operating system (eg Windows 7), businesses these days are looking at applications that meet their specifric needs using SharePoint as the platform.</span></p> <p style="margin: 0cm 0cm 10pt;"><span style="font-family: calibri;">At Clayko, we’re noticing the increase in adoption of SharePoint Online.  Some of the reasons our customers are adopting SharePoint Online are listed below:</span></p> <ul> <li><span style="font-family: calibri;">We need an Intranet</span></li> </ul> <ul> <li><span style="font-family: calibri;">Manage business content easily</span></li> </ul> <ul> <li><span style="font-family: calibri;">Enterprise grade solution at a fraction of the cost</span></li> </ul> <ul> <li><span style="font-family: calibri;">It is seen as a better business solution than DropBox and Skydrive</span></li> </ul> <ul> <li><span style="font-family: calibri;">Have used SharePoint in a previous role and want to bring it into this business but they can’t afford to buy the on-premise version</span></li> </ul> <ul> <li><span style="font-family: calibri;">Want low cost entry to SharePoint</span></li> </ul> <ul> <li><span style="font-family: calibri;">Proof of concept before making a larger investment in an on-premise deployment</span></li> </ul> <p style="margin: 0cm 0cm 10pt;"><span style="font-family: calibri;">Generally we find clients will extend SharePoint with KnowledgeLake and/or Organice and other 3<sup>rd</sup> party applications after they are confident with where SharePoint sits in their organisation and realise that they have specific requirements which just can’t be achieved using native SharePoint. </span></p> <p style="margin: 0cm 0cm 10pt;"><span style="font-family: calibri;">The good news for Clayko’s customers is that both KnowledgeLake and Organice are SharePoint Online compatible, meaning they will work in the cloud as well as in hosted and on-premise environments.  This means that even if you’re a single person operation, you can now have the same solution as much larger organisations, at a fraction of the cost!</span></p> <p style="margin: 0cm 0cm 10pt;"><span style="font-family: calibri;">Unfortunately these solutions are not yet available in the App Store, so in the meantime, you’ll just have to contact us the old fashioned way.</span></p> http://clayko.com.au/Blog_News_and_Events/Company_Blog/11-05-04/Office_365_and_SharePoint_Online_Apps_Store.aspx Clayko Group http://clayko.com.au/Blog_News_and_Events/Company_Blog/11-05-04/Office_365_and_SharePoint_Online_Apps_Store.aspx 435fff9e-a213-42a1-8361-6026d848a9ff Wed, 04 May 2011 04:30:31 GMT Office in the Cloud <p>Global IT news has been abuzz with the announcement from Microsoft on the release of Microsoft Office 365 and the <a href="HTTP://www.eweek.com/c/a/Cloud-Computing/Office-365-Beta-Proves-Promising-363037/" title="Office 365 review at eweek.com">early reviews look promising</a>. While they won’t say definitively, we can expect to see it in Australia towards the end of 2011 or early 2012. The PR announcement, “<strong></strong><a href="http://www.microsoft.com/presspass/features/2010/oct10/10-19office365.mspx" title="Microsoft Press Release for Office 365">Microsoft Office 365: The Power to Think Big and Be Small, to Be Big and Act Fast</a>” refers to, “<em>a new service that brings familiar applications, including Office desktop software and Office Web Apps, together with SharePoint, Exchange and Lync in the cloud, for the first time</em>”.</p> <a href="http://www.flickr.com/photos/wonderlane/4581232991/" title="Puffy clouds loaded with rain, blue sky, from Microsoft Redwest campus, Redmond, Washington, USA by Wonderlane, on Flickr"><img src="http://farm5.static.flickr.com/4066/4581232991_05e6321361_m.jpg" width="240" height="160" alt="Puffy clouds loaded with rain, blue sky, from Microsoft Redwest campus, Redmond, Washington, USA" /></a> <h2>The Lync you need</h2> <p>The upgrade of <a href="Item not found: [Sitefinity]f5f403cb-2471-43a9-9f08-9c80c2ebb502" title="Information about Clayko's BPOS offering">BPOS</a> to Office 365 includes Microsoft’s new communication package “The Lync” which replaces Office Communications Online and Live Meeting. The Lync provides an audio and video conferencing tool and a voice call service. It has been planned to sync it to iPhone and Windows Phone 7 allowing calls to be made from your mobile, making it a choice tool for those working on the run.</p> <h2>At last - Web Apps are here!</h2> <p>Web Apps have finally been included into the service where users can pen documents and put presentations together. With the hosted version of Exchange, users are able to move all their mail to local deployments enjoying a faster uploading time along with added features like opening Office attachments in a pop-up window and keyboard shortcuts. “Team Site” is the new SharePoint. It has the exact same features and workflows allowing access to shared documents which can be read and edited locally without having to leave the page or using another software suite. </p> <h2>Office 365: The best of everything</h2> <p>Office 365 has been created to meet a wide range of customer needs. As Kurt DelBene, president of the Office Division at Microsoft, said, “<em>Office 365 is the best of everything we know about productivity, all in a single cloud service. With Office 365, your local bakery can get enterprise-calibre software and services for the first time, while a multinational pharmaceutical company can reduce costs and more easily stay current with the latest innovations. People can focus on their business, while we and our partners take care of the technology.</em>”</p> <p>Clayko offers support on Microsoft Office 365. We welcome you to <a href="http://clayko.com.au/Contact_Us.aspx" title="Contact information for Clayko in Perth and Sydney">contact us</a> should you have any further queries.</p> <p> </p> <h2 style="margin-top: 0px; margin-right: 0px; margin-bottom: 10px; margin-left: 0px; padding-top: 0px; padding-right: 0px; padding-bottom: 0px; padding-left: 0px; ">What have you heard about Office 365? </h2> <p></p> http://clayko.com.au/Blog_News_and_Events/Company_Blog/11-05-02/Office_in_the_Cloud.aspx Clayko Group http://clayko.com.au/Blog_News_and_Events/Company_Blog/11-05-02/Office_in_the_Cloud.aspx 085a276b-bbf2-4fc0-8219-f132a8a0c9f6 Mon, 02 May 2011 05:26:19 GMT What You Should Know about KnowledgeLake <p>Mention the word “KnowledgeLake” and you might have an image of people swimming in a “lake” filled with technical and IT-related words and jargon in your mind. Before you grimace, let’s look at what KnowledgeLake is all about.  To do that we first need to understand a little about Enterprise Content Management (ECM).</p> <a href="http://www.flickr.com/photos/befuddledsenses/4823950425/" title="I-10 Freeway by Accretion Disc, on Flickr"><img src="http://farm5.static.flickr.com/4082/4823950425_a24fefb003_m.jpg" width="240" height="180" alt="I-10 Freeway" /></a> <p>ECM in a nutshell is a content/document management solution. The <a href="http://www.knowledgelake.com/solutions/technology-solutions/Pages/enterprise-content-management-ECM-for-sharepoint.aspx" title="ECM definition on the KnowledgeLake website">KnowledgeLake website supplies a terrific definition of ECM</a> as defined by AIIM, "<em>Enterprise Content Management (ECM) is the strategies, methods and tools used to capture, manage, store, preserve, and deliver content and documents related to organizational processes. ECM tools and strategies allow the management of an organization's unstructured information, wherever that information exists.</em>”  More than a lake, think of KnowledgeLake as an information super highway - getting you where you want to be and keeping everything moving in an orderly fashion. </p> <h2>Ultimate ECM Solution: SharePoint + KnowledgeLake</h2> <p>In previous blog posts we explained that SharePoint is an ECM solution - combine SharePoint 2010 with KnowledgeLake and you will have an unprecedented ECM solution. KnowledgeLake is the pioneer in the development of document capture, imaging and workflow products and solutions for Microsoft SharePoint. KnowledgeLake makes use of the familiar Microsoft products most businesses already use to deliver a streamlined business operation while reducing mailing costs.</p> <h2>Why choose KnowledgeLake</h2> <p>We’ve already established that KnowledgeLake is a leader in ECM solutions. By focusing exclusively on SharePoint and building on its document imaging/scanning and capture platform they have provided a consistent and easy user experience while optimising the use of captured documents in the searching, workflow, and archiving processes. They have also incorporated a powerful search centre that builds on the native search capabilities in SharePoint 2010.</p> <h2>KnowledgeLake’s ECM solution benefits:</h2> <ul> <li>Affordability</li> <li>Built on the SharePoint platform</li> <li>Easy management of captured content</li> <li>Easier searching, viewing, securing, routing and annotating of electronic content</li> <li>User-friendly with a Microsoft Office look and feel</li> </ul> <p>KnowledgeLake is an enterprise scalable SharePoint solution for all of your documentation needs.  We’ll provide more depth on the solution offered by KnowledgeLake in future posts. For more information on how our<a href="Item not found: [Sitefinity]db4f03ee-ebba-43ed-9c76-93a9d54a2b73" title="KnowledgeLake products page at Clayko Group"> KnowledgeLake solutions</a> can benefit your company please <a href="http://clayko.com.au/Contact_Us.aspx" title="Contact information for Clayko Group">contact us</a>.</p> <p></p> <p></p> http://clayko.com.au/Blog_News_and_Events/Company_Blog/11-04-25/What_You_Should_Know_about_KnowledgeLake.aspx Clayko Group http://clayko.com.au/Blog_News_and_Events/Company_Blog/11-04-25/What_You_Should_Know_about_KnowledgeLake.aspx e5c25044-5abc-4e37-8ded-80511b361318 Mon, 25 Apr 2011 11:00:00 GMT Help for Small Business: Better Business Productivity with BPOS <p>Hands up if you’re a small business owner. In 2009, an estimated 202,818 small businesses operated within Western Australia alone. This number rises by more than 25,000 every year. Now, how many of you need access to the internet, documents, reports, and email? At least 98% of small business owners require computers and technology to operate in a competitive environment. For the final question; how many of you want high availability of online tools, comprehensive security and a no IT hassles?</p> <p><img src="http://clayko.com.au/Libraries/Product_Images/Cloud_Computing.sflb.ashx" alt="Man with laptop under white puffy clouds" /></p> <h2>Complex Web of Documents</h2> <p>Sure a lot of hands were raised but presumably a lot of small business owners don’t know how to go about setting up an IT management system or whether it is even a viable solution to implement. Here’s a quick scenario: </p> <p style="margin-left: 36pt; "><em>You are running a small business and have over 200 clients (some may even have over 2000 clients). All their details are stored on printed pieces of paper and filed in a storage cabinet. You might have company newsletters, reports, policies and procedures, tenders, proposals and a host of other communicative documents stored on your hard drive with CDs, DVDs and papers locked up in filing cabinets. Maybe you need to communicate with clients’ interstate or overseas and a tonne of emails are sent back and forth. </em></p> <p>Somehow you need to track the progress of these emails while still maintaining access to sensitive data. Let’s skip all of the other important aspects of running a business and let’s just imagine the worst has happened. A flood/ huge fire/gas blast/earthquake (you get the idea) hits your office and everything is lost. This would leave you in quite a predicament wouldn’t it?</p> <h2>BPOS: Cloud Computing for Small Business</h2> <p>One cost-effective solution is suitable for even the smallest businesses wanting better collaboration, communication and a backup storage system. That solution can be found in <strong><a href="Item not found: [Sitefinity]f5f403cb-2471-43a9-9f08-9c80c2ebb502" title="Clayko's BPOS product offering">Microsoft Business Productivity Online Services (BPOS)</a>.</strong><strong> C</strong>ombining the benefits of SharePoint with the convenience of <strong>Cloud Computing, </strong>BPOS provides a bundled package to deliver hosted communication and collaboration tools, making it easier to share data in-house and abroad, communicate more successfully and improve the efficiency of your business operation.</p> <p>Each package includes the following:</p> <ul style="list-style-type: disc; "> <li>Exchange Online</li> <li>SharePoint Online</li> <li>Office Communications Online</li> <li>Office Live Meeting</li> </ul> <p>The benefit of the Clayko BPOS is that you receive the advantages of BPOS while only paying for the suites you need. Below are just some of the benefits:</p> <ul style="list-style-type: disc; "> <li>Storage is in the “cloud” no need to store locally</li> <li>Protection and preservation of email through improved security</li> <li>Centralised resources and workflow</li> <li>“From anywhere” access</li> <li>Web conferencing</li> <li>IM and presence awareness</li> <li>Real time meetings with clients</li> <li>Virtual training</li> <li>Video conferencing and recordings</li> <li>Collaborate with team members</li> <li>Manage content and workflow</li> <li>Secured centralized location</li> <li>Backup of documents</li> </ul> <p>If you’d like to protect your data, gain the ability to collaborate and share your data and reduce the amount of time and expense dedicated to IT, <a href="http://clayko.com.au/Contact_Us.aspx" title="Clayko contact information">contact us </a>for more information on how Clayko can support your business. If you’ve got two employees or 2,000, we can help you improve the way you manage your documents.</p> <h2>How are your critical documents stored and managed? </h2> http://clayko.com.au/Blog_News_and_Events/Company_Blog/11-04-19/Help_for_Small_Business_Better_Business_Productivity_with_BPOS.aspx Clayko Group http://clayko.com.au/Blog_News_and_Events/Company_Blog/11-04-19/Help_for_Small_Business_Better_Business_Productivity_with_BPOS.aspx 91b881c8-a484-41a2-b0bb-c29edc673cfb Tue, 19 Apr 2011 06:10:41 GMT